Ipswich Woodcrafts Club Inc. (the Club) appreciates the importance of privacy to our members, prospective members and guests. The Club is committed to the provisions of the Privacy Act 1998 and the National Privacy Principles contained therein.
Information collected by the Club
The Club collects personal information from members, prospective members and guests including name, address, date of birth and contact details such as phone number and email address. This information is required under the Corporations Act to allow access to the Club and its facilities. The Club may also collect additional information when a member, prospective member or guest participates in a promotion or Club activity.
The Clubs website can generally be visited without users revealing any personal information. The Club will not collect any personal information from visitors to the website except when information is knowingly provided, for example in submitting an enquiry using the “contact” facility provided on the website.
Where practicable, the purpose for which additional information is collected will be made clear at the time of collection.
Use and disclosure of information
- To set up and maintain your membership to the Club
- To provide Club information such as Annual Reports or newsletters
- To provide products or services you have requested from the Club
- To register you for events, promotions or competitions
- In accordance with the Club’s constitution
- As an aid to third parties that provide products or services under contract to the Club – for example insurance purposes.
- To assist in investigation of security or safety incidents, insurance claims, complaints or illegal activities
Security of Information
The Club will take reasonable steps to secure all information held and ensure information is not misused, modified, disclosed to unauthorised parties or accessed by unauthorised persons.
Personal information is held in secure password protected computer software files or on a secure non-electronic printed environment.
The internet and email systems are not secure methods of transmitting information. Accordingly the Club cannot accept responsibility for the security of information being sent to the Club over the internet whilst being transmitted to the Club. Similarly the Club cannot accept responsibility for the security of emails whilst being transmitted to or from the club by/to a member.
Personal details of members who have ceased membership for any reason will be held for a limited period only unless the Management Committee directs that the records be held for a longer period because of specific individual circumstances.
Access to personal information
The Club takes all reasonable steps to ensure that information is accurate and reliable. The Club relies on the individual member to provide accurate information and advice of any changes. If information is not correct, contact the Club and steps will be taken to correct the information.
Access to personal information relating to a member can be requested by the member contacting the Club Secretary, in person, by email (firstname.lastname@example.org) or by calling (0427 007 277) or by mail (PO Box 695 Booval 4304). Access will be provided unless we are legally authorised to refuse the request.